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Document Control Clerk

Company: Westfall Technik
Location: Union City
Posted on: October 8, 2021

Job Description:

Westfall Technik is a global holding company which provides innovative plastics manufacturing solutions to the healthcare, consumer package goods and light industrial vertical markets. The site locations, operating within the Westfall Technik enterprise, are internationally aligned with unmatched global reach in the industry. Our proprietary Stacked Integration Model ™ enables us to operate leveraging a high degree of specialization, extensive capacities in end-to-end design, production and assembly, and first-class references in high-end manufacturing.

ONE WESTFALL

Competitive advantages such as vertical integration, speed-to-market and advanced manufacturing systems allow us to streamline our processes and be a complete solution provider positively impacting our customers’ business. We are powered by experienced people with diversified capabilities and specialties. We pride ourselves in developing customized solutions with precision and care. So, while there is complexity to what we do; we simplify the process to deliver a customer experience that is enjoyable and easy; providing a single point of accountability.

ALL IN.

This simple phrase captures what Westfall Technik is all about. The statement embodies the company’s commitment to total support, complete manufacturing capabilities and its bold approach. It is our internal rallying cry. It is our philosophy. Nothing half-hearted.

Associates (and Customers) can be confident that this mantra drives the organization to be nimble, scalable and comprehensive ----no matter how complex the customers’ challenge.

We look forward to having an interesting conversation with you.

 

JOB DESCRIPTION

Title:  Document Control Clerk

Position: Full-Time, Non-exempt

Location: Union City, CA

Manager: No

Reports to: Quality Manager

 

SUMMARY OF ROLE 

The Document Control Clerk will oversee document control for regulatory and legal compliance. The ideal candidate must be a self-starter, capable of working individually, while also contributing to the efforts of the team. The Document Control Clerk should be detail oriented and able to communicate clearly to all departments. The position must work with all departments to help control and maintain all documents within the company.

DUTIES AND RESPONSIBILITIES

  • Serve as a primary point of contact for document storage, reference, and management
  • Collaborate with project managers, engineers, and quality department to provide and manage the information needed for development and execution of proposals and projects
  • Manage drawing control requirements and drawing revision control expectations
  • Assist in the development and implementation of standard operating procedures for processing and storing documents
  • Provide training and support to internal and external key stakeholders on the use of IQMS document control protocol
  • Develop, manage, and support document control projects that improve both legacy and new document control systems
  • Coach and lead others in the proper use of document management practices
  • Archive obsolete documents and replace with current documents
  • Ensure a controlled copy is printed for all Quality Procedures, Work Instructions, Forms and Logs
  • Notify to all affected personal of any Controlled Document changes by means of establishing templates
  • Create and organize all documentation required for production and/or sample run start-up
  • Update Bill of Materials for Engineering Change Orders and Document Change Requests
  • Create update and maintain templates for the IQMS system
  • Maintain all Safety Data Sheets within IQMS
  • Review ISO work Instructions annually to ensure WI’s reflect current expectations
  • Verify work orders completed from the previous day are adequate and complete
  • Create fixture numbers for quality and production purposes
  • Ensure MRB’s have been completed and scanned and uploaded into the system
  • Maintain IQMS Libraries
  • File documents in physical and digital records
  • Manage the flow of documentation within the organization
  • Other duties as assigned

 

MINIMUM REQUIREMENTS AND QUALIFICATIONS 

  • Associate Degree in Business or equivalent education preferred
  • High School Diploma or equivalency required
  • Effective computer skills in Microsoft Office 365 software and document discipline specific software applications such as Adobe Acrobat Pro
  • Fluent working knowledge of IQMS MRP system
  • Minimum of 5 years of project document control experience or similar
  • Experience managing document transmittals 
  • Experience with drawing naming conventions and revision identification and clarification
  • Proficient with interacting with both internal and external customers
  • Effective communication abilities both verbally and written

 

ESSENTIAL FUNCTIONS AND PHYSICAL DEMANDS 

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job  
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions 
  • While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hand to finger, or feel, reach with hands and arms, and talk or hear  
  • The employee must occasionally?lift?to 25?lbs.?when necessary??

 

WORK ENVIRONMENT

The work environment is usually in an office within a manufacturing facility with low to moderate noise level. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

Westfall -Technik is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, religious creed, physical disability, mental disability, age for individuals age 40 and over, medical condition (as defined by state law (for example, cancer or genetic characteristics or HIV/AIDS), marital status, military and veteran status, sexual orientation, genetic information, citizenship status or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment 

Keywords: Westfall Technik, Union City , Document Control Clerk, Other , Union City, California

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